Executive Assistant & Events Coordinator

Job Locations US-NV | US-NV-Las Vegas | US-NV-Reno | US-NV-Henderson
Category
Administrative/Clerical

Overview

Turn 5 is one of the largest and fastest growing e-commerce retailers in the Greater Philadelphia area experiencing 15+ years of double-digit growth driven by our customer and data-first approach. Best known for our award-winning e-commerce platforms, AmericanMuscle.com, ExtremeTerrain.com and AmericanTrucks.com, we’ve been engaging car enthusiasts with exceptional products, services, and experiences since 2004.

 

Our purpose, however, extends beyond selling car parts. We have a commitment to creating meaningful customer experiences at every step of their journey. Whether it’s supplying a unique product that customizes the look and feel of their ride, providing thousands of educational videos for the DIYer or leveraging user generated content to inspire even the most experienced owner, we are obsessed with ensuring we reach as many like-minded gearheads across the globe.

 

We are looking for a fully remote Executive Assistant & Events Coordinator to help support two busy ecommerce entrepreneurs.  This role will work directly with the existing Executive Assistants in a team atmosphere to support all needs of the executives and the business. Primary responsibilities will also include planning and booking travel for the organization as well as coordinating internal events. The right person for the job should be capable of wearing many hats and providing support to the business owners in both their personal and professional life. This individual must have a resourceful “can do” attitude, be a competent multi-tasker who possesses a drive to handle all projects with tact and precision.  

 

This opportunity is perfect for candidates seeking to grow their career as an Executive Assistant in a fast-paced and upbeat environment. 

 

Hours: 9:00 AM to 5:00 PM PST. This role will require after-hours availability on occasion.

Responsibilities

  • Research and book all company travel as well as business and personal travel for the executives.   
  • Assist in company event research, planning and execution.  This includes both in person and virtual events. 
  • Develop internal event communications and create collaborative virtual engagement through the Microsoft Teams platform.  
  • Schedule appointments, manage calendars, and send confirmations/reminders. 
  • Manage projects by conducting vendor research, capturing timelines, and delivering findings/ progress updates. 
  • Place orders for home and office as well as tracking and coordinating deliveries  
  • Miscellaneous administrative support and duties including weekly reporting and expenses.  
  • Vacation & PTO backup for Executive Assistants  
  • Other duties and projects as assigned

Specific Job Knowledge

  • Demonstrate a high degree of discreetness, integrity, and loyalty regarding confidential matters
  • Highly organized with a proven track record of efficiency
  • Excellent organizational skills with the ability to handle multiple tasks simultaneously
  • Oral and written communication, interpersonal skills.
  • Ability to prioritize workload and meet deadlines.

Qualifications

  • 2+ years of experience as Executive Assistant, Internal Events Coordinator, Personal Assistant, or similar role 
  • Be available and flexible outside of normal business hours  
  • Event planning or support experience 
  • Experience booking and modifying travel plans 
  • Strong interpersonal, active listening and communication skills 
  • Proactive approach to problem-solving; anticipate the needs of the business owners and address issues before they arise 
  • Strong time-management and organization skills with the ability to multitask.  
  • Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint 

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