Executive Assistant (PT Remote)

Job Locations US-NV | US-NV-Carson City | US-NV-Henderson | US-NV-Reno | US-NV-Las Vegas
Category
Administrative/Clerical

Overview

Turn 5 is one of the largest and fastest growing e-commerce retailers in the Greater Philadelphia area.  Best known for our award-winning e-commerce platforms, AmericanMuscle.com, ExtremeTerrain.com and AmericanTrucks.com, we’ve been engaging car enthusiasts with exceptional products, services, and experiences since 2004.

 

Our purpose, however, extends beyond selling car parts. We have a commitment to creating meaningful customer experiences at every step of their journey. Whether it’s supplying a unique product that customizes the look and feel of their ride, providing thousands of educational videos for the DIYer or leveraging user-generated content to inspire even the most experienced owner, we are obsessed with ensuring we reach as many like-minded gearheads across the globe.

 

The Remote Executive Assistant (must be located in Pacific Time Zone) will work collaboratively with twp busy ecommerce entrepreneurs located in Philadelphia, PA.  The right person for the job shall be capable of wearing many hats and provide support to the business owners in both their personal and professional life. This individual must have a resourceful “can do” attitude, be a competent multi-tasker who possesses a drive to handle all projects with tact and precision.

 

The position is part-time, working 10-20 flexible hours per week, with future growth potential.  We would guarantee a minimum of 10 hours of work each week.   You would need to be available during and outside of normal business hours (this includes handing last minute requests on nights and weekends.)  The PT Executive Assistant will work directly with the Executive Assistant to the business owners in the planning, execution, and communication of their day-to-day responsibilities.

Responsibilities

  • Schedule appointments, maintaining the calendar, and sending confirmations/reminders.
  • Research and book business and personal travel, including flights, accommodation, and ground transportation.  Make travel adjustments and changes as needed. 
  • Manage projects by conducting vendor research, capturing timelines, and delivering findings/ progress updates.
  • Coordinate dinners/events (both research and booking)
  • Assist in company event planning and research
  • Place orders for home and office supplies and replacements, as well as tracking and coordinating deliveries
  • Maintain schedule of personal vehicles to make sure maintenance, insurance and registrations/inspections are up to date.
  • Miscellaneous administrative support and duties 
  • Vacation & PTO back up for Executive Assistants

Job Knowledge:

  • Demonstrate a high degree of discreetness, integrity, and loyalty regarding confidential matters
  • Highly organized with a proven track record of efficiency
  • Excellent organizational skills with the ability to handle multiple tasks simultaneously
  • Oral and written communication, interpersonal skills.
  • Ability to prioritize workload and meet deadlines.
  • Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint

Qualifications

  • 2+ years of experience as Virtual Assistant or Executive Assistant experience required
  • BA/BS degree
  • Must be located in Pacific Time Zone
  • Be available and flexible outside of normal business hours (this includes handing last minute requests on nights and weekends)
  • Strong interpersonal, active listening and communication skills
  • Proactive approach to problem-solving; anticipate the needs of the business owners and address issues before they arise

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