The Accounts Payable Analyst reports to the Accounts Payable Supervisor and is responsible for providing accounting and financial support services including those related to vendor purchase orders, invoices, payments, credits, recoveries, and other accounting duties as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES • Perform all aspects of the accounts payable function, more specifically, data entry, invoice indexing, matching purchase orders to invoices, and invoice processing into the software according to department policies and deadlines. Identify and communicate errors or discrepancies and work with peers to resolve prior to processing. • Respond to vendor queries regarding accounts payable and related matters. • Balance, reconcile, and maintain various accounts payable reports. • Prepare or assist in preparing any reports or returns, including 1099s required by state or federal agencies. • Ensure compliance with Company policies and procedures regarding invoice processing and disbursements. • Assist in the identification of other relevant issues within the department and participate in the creation of innovative solutions and/or the implementation of new policies/procedures. • Perform other duties as required to support the accounts payable group and Finance Department.
SPECIFIC JOB KNOWLEDGE • Intermediate proficiency in Microsoft Office is required, particularly Outlook and Excel. • Experience with Microsoft Dynamics/ Great Plains preferred. • Experience with Doclink - Document Management System software preferred. • Must be highly skilled in dealing with financial and numeric data. • Excellent written and verbal communication skills. • Strong organizational skills and detail oriented. • Ability to meet deadlines and follow-up on pending issues. • Open to change and committed to continuous process improvement. • High degree of personal integrity. • Ability to work well in a team environment.
• Experience: 1 to 3 years of accounts payable or general accounting experience preferred. • Education: Earned or working towards Bachelor’s or Associate’s degree in accounting/finance preferred.
V. ESSENTIAL JOB FUNCTIONS (As required by the Americans with Disabilities Act – To be performed with or without reasonable accommodation)
• Visual and hearing capability. • Ability to sit long for long periods of time. • Ability to maintain job specific hours as required by department needs and attendance as defined by the Company policy. • Ability to work under pressure at times to meet strict deadlines. • Ability to operate general office equipment i.e. computer, fax machine, photocopier, computer printer stationed between 3 & 4 feet high.