• Special Events Coordinator - Intern

    Job Locations US-PA-Paoli
    Category
    Administrative/Clerical
  • Overview

    The Special Events Coordinator will be charged with the coordination, planning, and executing Turn5's largest annual event, the AmericanMuscle Mustang Show. This event draws nearly 10,000 people each year and generates $100,000+ for charity.

    Responsibilities

    • Participate in agenda development preparations/minutes for meetings
    • Attend strategy meetings
    • Communicate with local business community and manage their involvement in events such as donations, sponsorship and volunteer efforts
    • Research and secure vendors to fulfill needs for special events (tents, DJ, security, etc.)
    • Act as liaison between internal departments: Marketing, Merchandising, Fulfillment, Customer Service, IT, Web Development and Finance
    • Act as a direct point of contact for all hired vendors
    • Write and distribute operational instruction sheets for each event area
    • Manage project checklists; responsible for task delegation, completion and follow-up when necessary
    • Clerical projects including filing, organizing, phone calling, etc. or run business-related errands
    • Act as lead for setup on days leading up to event
    • Coordinate logistics and act as the lead day-of-event support
    • Support post-event activities including updating contact lists and compiling contract documentation
    • Excellent organization, communication and interpersonal skills required
    • Must have ability to multi-task and work in a fast-paced environment
    • Proficiency in Microsoft Office Applications including Word, Excel, PowerPoint and Outlook
    • Participate in special projects and perform other duties as assigned

    Qualifications

    • Completion of 1 prior related internship preferred
    • Prior event planning experience preferred but not required
    • Internship is open to all majors with relevance to event planning / marketing
    • Reliable form of transportation to office in Paoli, PA daily required
    • Reliable form of transportation to event in Mohnton, PA
      • Will need to be able to travel to Mohnton, PA in weeks leading up to event for setup, planning, etc.
    • Required weekend days: June 15, 2019 & June 22, 2019
    • Required weekdays: June 10, 2019 - June 28, 2019
    • Must be able to lift 30 lbs

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